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MassPay Is Going Green!

Posted on: February 27th, 2013

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Reap the benefits of going green with Paperless Payroll!

Cost of Handling Paper

  • 70% of time is spent processing paper.
  • 90% of documents are paper.
  • 7.5% of documents are lost and 15% of documents are misplaced.
  • 30% of the work day is spent searching for hard-copy documents.
  • 30% of documents contain obsolete information.

Paper consumption has tripled since 1960 and Americans generate 85 million tons of paper into the waste stream.

The Environmental Protection Agency estimates that more than 400 million ink and 100 million toner cartridges end up in landfills each year.

One four-drawer file cabinet:

  • Holds 15K-20K pages of paper
  • Costs $25,000 to fill
  • Costs $2,000 per year to maintain

Just a few of the benefits of going green with Paperless Payroll:

  • Reduce business cost associated with paper, printers, copiers, fax machines, ink and toner cartridges
  • Eliminate filing cabinets and reduce office space
  • Conduct business in a mobile environment, resulting in faster responses to employees
  • Increase efficiency of you and your payroll staff by removing the time spent searching for and sending payroll documents
  • Secure backup of all payroll documents
  • Real-time updates and delivery of payroll documents

Who doesn’t like convenience?

Wouldn’t it be nice if you could easily access payroll reports when and where you need them? And what if your employees were proactively notified by email when their check stubs were ready to be viewed? Better yet, wouldn’t it be convenient if all this payroll information could be securely viewed and accessed from any device (PC, Mac, or Mobile)? Now, thanks to MassPay going green with Paperless Payroll for our clients, they can!

How does it work?

On payday,  you will retrieve electronic copies of payroll reports through ViewChoice or FileGuardian Secure PDF. Whether you view the information on a PC, Mac or mobile device, the process is the same – a simple, two-step secure download process.

As an added bonus, FileGuardian stores payroll information and check stubs for 12 months, providing you and your employees easy, convenient access to past payroll reports and stubs. Payroll information is stored securely using File Guardian’s industry-leading encryption technology and SAS70 Type II certified data centers.

Paperless Payroll with MassPay is as easy as 1,2,3

As of April 22, Paperless Payroll will be MassPay’s default means of administering your payroll! We’re excited to bring you this convenient, easy and efficient method to your office.

What does this mean for you? Paperless Payroll is as easy as 1,2,3!

  1. Run/submit a payroll
  2. Employees automatically receive an email with their pay stub on pay day
  3. Access your secure payroll communication electronically

MassPay’s paperless payroll also includes e-delivery of your company’s payroll reports. Designate single or multiple admin contacts to receive payroll reports. You can even designate specific reports to be split out automatically delivered to specific business partners, executive team members, or your CPA/bookkeeper after each payroll.

You are in control! You will have complete access to manage all payroll communication preference after we complete the initial setup. Set up delivery rules, update emails; the power is yours.

Earth Day means less paper clutter for your payroll!

What does this mean for you?

  1. As of Earth Day, 2013 on April 22, MassPay will discontinue printing reports with payroll. You will now receive them electronically, which is faster and more secure.
  2. We will stop printing Direct Deposit vouchers for most clients. Electronic delivery options will include Employee Self-Service and email distribution of pay vouchers.
  3. Live checks can still be delivered via snail mail, but we are excited to help enable you to print checks on-site, email paystubs and offer our tried-and-true direct deposit for your employees.

Why are we doing this?

  • Reducing the use of paper means the ability to reduce filing cabinets and reduce office space, which translates into tremendous opportunities to save money.
  • The average U.S. office employee prints 10,000 pages of paper per year, which costs your company thousands and thousands of dollars.
  • We want to help you increase the efficiency of you and your payroll staff by removing the time spent searching for and sending payroll documents
  • Paperless payroll gives you secure backup of all payroll documents
  • You will receive real-time updates and delivery of payroll documents

We’re aiming to make your payroll more convenient and efficient, while also making it less wasteful.  On April 22, 2013, MassPay is excited to celebrate Earth Day by Going Green with Paperless Payroll!

Paperless Payroll means eliminating paperwork in every phase of the payroll process, reducing costs, and delivering faster, more convenient and completely secure employee service.

Highlights:

  • Convenience: Payroll documents delivered electronically, giving you the ability to access what you need, when you need it.
  • Flexibility: Employees can access and download current and prior paystubs from any web browser or smart phone.
  • Security: Every email sent through our secure servers are password protected and can be set by the individual recipient.
  • Save Trees. Save Time: We take care of everything on payday and you do your part by helping the environment. 

On April 22, Earth Day 2013, Paperless Payroll will be MassPay’s default means of administering your payroll. Click here for some FAQs about going green. You can learn more about our efforts, Go Green NOW or opt out by calling your MassPay payroll specialist at 978.998.6896.


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